Music Data Organization Form

Download the Worksheet

Download the Music Data Organization Worksheet

If using Google Sheets, Numbers or another program, it is best practice to open the file from the application to ensure the file is properly converted to the appropriate format.

Using the Worksheet

Musical Works Section:

I've written a number of musical works. Do I need to organize my data for all of them?

Starting in 2021, The MLC will administer digital audio mechanical royalties for musical works embodied in sound recordings that have been commercially released in the United States by digital service providers (DSPs) that offer interactive streams, permanent downloads and/or limited downloads. So, you should only use this worksheet to organize your data for your musical works if they have been commercially released on these services.

What is an ISWC?

An ISWC (International Standard Musical Work Code) is a unique and globally recognized identifier for musical works. Each ISWC code consists of three parts: the letter T (the “prefix element”), a nine digit "work identifier” and a single numeric "check" digit.

Example: T0345246801

Writer Data Section:

What do I need to list in this section?

List the legal name (not a pseudonym or professional name) of each writer that contributed to the work, starting with your own legal name.

What if the songwriter only has a single name?

If your legal name consists of only one name, then list that one name in the "Last Name" column.

What is an IPI number? Where do I find it?

An IPI (Interested Party Information, previously called CAE number) is a nine to eleven digit international identification number typically assigned to songwriters and music publishers by their performing rights organization (or "PRO"). The major PROs in the U.S. are ASCAP, BMI, GMR and SESAC.

Example: 00052210040 (Leading zeros are not required.)
To find your IPI number, search for your name in your PRO's database. Please Note: Your IPI number is not the same as your PRO account number.

Income Share Data Section:

What do I need to list in this section?

List the name of each writer and/or publishing company that has a right to collect a share of the mechanical royalty income for the work listed.

What if I do not have my own publishing company name?

If you do not have a separate company name for publishing, you should list your legal name as your publisher name.

What is a mechanical income share?

This is the percentage of mechanical royalties that the listed person or company is entitled to collect for their share of the musical work concerned.

Sound Recording Data Section:

Why do I need to collect information about sound recordings that feature my musical work?

One of the primary tasks The MLC will perform is matching musical works to sound recordings. This matching process is how The MLC will determine your share of mechanical royalties we receive from DSPs. Identifying sound recordings that feature your musical work will help The MLC pay you properly.

What is an ISRC?

The ISRC (International Standard Recording Code) is a unique identifier for sound recordings. Each ISRC consists of 12 alphanumeric characters: a country code (2 characters), a registrant code (3 characters), a year of reference (2 characters) and a designation code.

Example: JMK401400212